BMI Supply Design Competition and Exhibition
TANYS Design Competition and Exhibition

BMI Supply Design Competition and Exhibition

Entry Guidelines


Suggested Design Categories: Scenic, Costume, Lighting, Make-up, Hair, Sound, Special Effects, Technical and Graphic


General Guidelines:

1.     There will be an entry fee of $10 for each design.

2.     Entry must be from a realized production of TANYS Member Company.

·       The Production does not need to have been adjudicated.

·       The Production must have been mounted between November 1 following the previous festival and October 31 of the current year to be eligible for the Festival.

3.     Entry of the Design may be made by the Member Company or by the Individual Member Designer.

·       Either the Designer OR the Presenting Company MUST be Members of TANYS.

·       No special preference will be given to members.

4.     Entry must be made by completing the application form and submitting this form by Nov 13.

·       Form will be available on the TANYS Web Site.

·       Only one entry per form, please use additional forms for multiple entries/

5.     The Entry must be exhibited at Festival.

·       All Entry set–up must be complete by Noon the Saturday of Festival.

o   The entry must be removed following the final performance session on Sunday.

·       It is the responsibility of the Entrant to transport the Exhibit to the Festival Site.

o   The Display may be shipped Cayuga Community College.

o   There MUST be instructions for the set-up of the display.

o   There must be a pre-paid label to return the entry.

o   Any entries without return arrangements will be discarded

·       TANYS will designate an area for the designs to be exhibited.

o   TANYS will provide Table Space and access to AC power as needed.

o   It is the responsibility of the entrant to provide anything else needed for the effective presentation of their design.

§  i.e.: Mannequins or models, video/audio playback devices, vertical riser, etc.

·       The Exhibit should take up no more than a 3’x 3’ area.

o   Display may take more space but prior approval is required.

·       An Audio or Video playback may NOT interfere with another display. Headphones for the playback device are required.

·       See “Specific Requirements for more information.

6.     All Design Entries will be identified only by a designated number and the Name of the production to ensure impartial judging.

·       Allowances will be made when the company name is integral to the design.

o   i.e.: posters, brochures, etc.

·       The Winners will be announced immediately at the end of the Saturday Afternoon performance session.

·       Designer and Company names will be displayed with the entries during the Sunday of Festival.

7.     Awards

·       There will be Certificates created and mailed to all winners

·       There will be a $100 award presented for: Best Overall Design.

·       Awards which may be presented as determined by the Judge:

o   A $100 award for Best <Design Category> Design.

o   Discretionary Merit Certificate(s).

·       The decisions of the Judge will be final.

·       The Design Competition Committee will have sole responsibility for the interpretation of these guidelines and their execution.


Requirements for All Entries:

1.     Every Entry must have a written “Design Statement in which the designer discusses the concept, thought and rationale for their design.

·      This “Design Statement should be no longer than 300 words.

2.     Photos or videos of the design as it was originally presented ARE required.

·      A Sound Design entrant will need an audio playback rather than visual.

3.     A pleasing presentation of the Design Entry is strongly encouraged.

4.     Entrants should include anything that they think will help the judge “visualize their design.


Additional suggestions by Area:

1.     Scenic Design

·       A Model, Line drawing and/or Rendering

·       A Floor Plan

·       Elevations and working drawings will aid in the display of the design concept.

2.     Costume Design

·       The actual costume(s) when possible

·       If Applicable: Line Drawings and Renderings

·       Costume Plot by Character

3.     Lighting Design

·       Light Plot

·       A working script showing cue placement

·       Other paperwork as needed

4.     Make-up Design

·       Character Design sheets showing make-up color choices and application information

·       Example of Prosthetics if applicable

5.     Hair Design

·       Style sheet from which design is comprised

·       Wig samples if applicable

6.     Sound Design

·       Cue sheet showing effects/ mic choices

·       A floor plan of speaker placement

·       A flow chart of equipment and routing

7.     Special Effects Design

·       Cue sheet showing effects timing

·       A floor plan of effects placement

·       A statement of how actor safety was ensured

8.     Technical Design (solution to a technical problem: rain, blood from a knife cut, etc.)

·       Working drawings of the unit

·       A model or if possible, the actual unit

9.     Graphic Design (posters, artwork, programs, etc)

·       An example of the work


For further information, contact:

Bob Frame: 315-294-8640,


Shipping: Cayuga Community College, Attn: Bob Frame, 197 Franklin St., Auburn, NY 13021