BMI Supply Design Competition and Exhibition
Entry Guidelines

Suggested Design Categories: Scenic, Costume, Lighting, Make-up, Hair, Sound, Special Effects, Technical and Graphic

General Guidelines:

1. There will be an entry fee of $10 for each design.

2. Entry must be from a realized production of TANYS Member Company.
        • The Production does not need to have been adjudicated.
        • The Production must have been mounted between November 1 following the previous festival and October 31 of the current year to be eligible.

3. A design may be entered by the Member Company or by the Individual Member Designer. 
        • Either the Designer OR the Presenting Company MUST be a Member of TANYS.
        • No special preference will be given to members.

4. Entry must be made by completing the Entry Form and submitting this form by November 13.
        • Form will be available on the TANYS website.
        • Only one entry per form; use additional forms for multiple entries.

5. The entry must be exhibited at Festival.
        • All entry setup must be complete by Noon the Saturday of Festival.
                - The entry must be removed following the final performance session on Sunday.
        • It is the responsibility of the Entrant to transport the entry to the Festival site.
                - The entry may be shipped to Cayuga Community College.
                - There MUST be instructions for the setup of the entry.
                - There must be a pre-paid label to return the entry.
                - Any entries without return arrangements will be discarded.
        • TANYS will designate an area for the entries to be exhibited.
                - TANYS will provide table space and access to AC power as needed.
                - It is the responsibility of the entrant to provide anything else needed for the effective presentation of their design
                  (i.e., mannequins or models, video/audio playback devices, vertical riser, etc.)
        • The entry should take up no more than a 3’ x 3’ area.  
                - Display may take more space but prior approval is required.
        • An audio or video playback may NOT interfere with another display. Headphones for the playback device are required.
        • See “Specific Requirements” for more information.

6. All Design Entries will be identified only by a designated number and the name of the production to ensure impartial judging.
        • Allowances will be made when the company name is integral to the design.
                - (i.e., posters, brochures, etc.)
        • Winners will be announced immediately at the end of the Saturday Afternoon performance session.
        • Designer and Company names will be displayed with the entries during the Sunday of Festival.

7. Awards
        • Certificates will be created and mailed to all winners.
        • There will be a $100 award presented for Best Overall Design.
        • Awards which may be presented as determined by the Judge:
                - A $100 award for Best [design category] Design
                - Discretionary Merit Certificate(s)
        • The decisions of the Judge will be final.
        • The Design Competition Committee will have sole responsibility for the interpretation of these guidelines and their execution.

Requirements for All Entries:

1. Every Entry must have a written “Design Statement” in which the designer discusses the concept, thought and rationale for their design.
        • This “Design Statement” should be no longer than 300 words.

2. Photos or videos of the design as it was originally presented ARE required.
        • A Sound Design entrant will need an audio playback rather than visual.

3. A pleasing presentation of the Design Entry is strongly encouraged.

4. Entrants should include anything that they think will help the judge “visualize” their design.

Additional Suggestions by Area:

1. Scenic Design
        • Model, line drawing and/or rendering
        • Floor plan
        • Elevations and working drawings will aid in the display of the design concept.

2. Costume Design
        • The actual costume(s) when possible
        • If applicable: line drawings and renderings
        • Costume plot by character

3. Lighting Design
        • Light plot
        • A working script showing cue placement 
        • Other paperwork as needed

4. Make-up Design
        • Character design sheets showing make-up color choices and application information
        • Example of prosthetics if applicable 

5. Hair Design
        • Style sheet from which design is comprised
        • Wig samples if applicable

6. Sound Design
        • Cue sheet showing effects/ mic choices
        • Floor plan of speaker placement
        • Flow chart of equipment and routing

7. Special Effects Design
        • Cue sheet showing effects timing
        • Floor plan of effects placement
        • A statement of how actor safety was ensured

8. Technical Design (solution to a technical problem: rain, blood from a knife cut, etc.)
        • Working drawings of the unit
        • A model, or if possible, the actual unit 

9. Graphic Design (posters, artwork, programs, etc)
        • An example of the work

For further information, contact:
Bob Frame: 315-294-8640, framer@cayuga-cc.edu

Shipping: Cayuga Community College, Attn: Bob Frame, 197 Franklin St., Auburn, NY 13021